Policy 1336

Duties of the Extra-classroom Activity Fund Central Treasurer and Faculty Auditor

Central Treasurer

The Extra-classroom Activity Fund Central Treasurer is appointed by the Board of Education and is responsible for the supervision of the extra-classroom activity fund.

The Treasurer’s duties include the following:

  • a) Countersigns all checks disbursing funds from the Extra-classroom Activity Account;
  • b) Provides general supervision to ensure that all receipts are deposited and that disbursements are made by check only;
  • c) Maintains records of all receipts and expenditures;
  • d) Submits records and reports to the Board as required;
  • e) Assumes other duties customary to the position.

Faculty Auditor

The Extra-classroom Activity Fund Faculty Auditor is appointed by the Board of Education and is responsible for auditing of all financial transactions of the fund.

The Auditor’s duties include:

  • a) Examine the statement of accounts from the Central Treasurer once each month;
  • b) Audit the ledgers kept by student treasurers at least twice per year;
  • c) Examine transactions and procedures to determine if correct;
  • d) Certify the accuracy of entries posted and available balances listed;
  • e) Investigate instances when Central Treasurer’s report and club ledgers do not agree; and
  • f) Prepare year-end report summarizing the financial condition of each activity and submit to Principal and Board of Education.