1336 – Duties of the Extra-classroom Activity Fund Central Treasurer and Faculty Auditor

Central Treasurer

The Extra-classroom Activity Fund Central Treasurer is appointed by the Board of Education and is responsible for the supervision of the extra-classroom activity fund.

The Treasurer’s duties include the following:

1. Countersigns all checks disbursing funds from the Extra-classroom Activity Account;
2. Provides general supervision to ensure that all receipts are deposited and that disbursements are made by check only;
3. Maintains records of all receipts and expenditures;
4. Submits records and reports to the Board as required;
5. Assumes other duties customary to the position.

Faculty Auditor

The Extra-classroom Activity Fund Faculty Auditor is appointed by the Board of Education and is responsible for auditing of all financial transactions of the fund.

The Auditor’s duties include:

1. Examine the statement of accounts from the Central Treasurer once each month;
2. Audit the ledgers kept by student treasurers at least twice per year;
3. Examine transactions and procedures to determine if correct;
4. Certify the accuracy of entries posted and available balances listed;
5. Investigate instances when Central Treasurer’s report and club ledgers do not agree; and
6. Prepare year-end report summarizing the financial condition of each activity and submit to Principal and Board of Education.